VAT Refund Calculator: Calculate Your Tax Recovery from 17 Countries

A VAT refund calculator estimates how much Value Added Tax your business can recover from international expenses. You select the country where expenses were incurred, enter amounts by category (hotels, meals, transport), and the calculator applies that country's VAT rates to estimate your potential refund. Our calculator covers 17 countries including the UK, EU nations, Japan, and South Korea.

Yes! US businesses can claim VAT refunds from the UK, most EU countries, and several other nations. The United Kingdom, Germany, France, Spain, and other European countries allow foreign businesses to recover VAT on legitimate business expenses. However, each country has specific eligibility requirements, documentation standards, and submission deadlines (typically 6-12 months after the expense date).

Most US businesses can recover 15-25% of eligible international expenses through VAT refunds. The exact percentage depends on the country and expense type. For example, UK hotel VAT is 20%, German restaurant VAT is 19%, and Japanese accommodation tax is 10%. Use our free VAT calculator above to get a country-specific estimate for your business travel expenses.

The most accurate VAT calculators use current, country-specific VAT rates for different expense categories. Our calculator is regularly updated with official rates from 17 countries and designed specifically for US businesses with international travel expenses. For the most precise estimates, ensure you're using a calculator that breaks down rates by category (hotels, meals, transport) rather than applying a single generic rate.

Most countries require VAT refund claims within 6-12 months from the date of expense. For example, the UK requires claims within 6 months of the end of the tax year, while EU countries typically allow 6-12 months. Missing these deadlines means forfeiting your refund permanently. Contact our VAT recovery specialists to ensure you meet all country-specific deadlines.

Value Added Tax (VAT) is a consumption tax applied to goods and services in many countries. Businesses can often reclaim VAT paid on business-related expenses in foreign countries, as they are not the final consumer. This represents a significant cost-saving opportunity for companies with international operations.

Our calculator covers major VAT-refunding countries including all EU member states (Austria, Belgium, Denmark, Finland, France, Germany, Ireland, Italy, Luxembourg, Netherlands, Spain, Sweden), the United Kingdom, Switzerland, Iceland, Japan, and South Korea. Each country has different VAT rates and eligibility criteria. Please be sure to note them carefully.

Common eligible expenses include accommodation costs, business meals, transportation (taxis, trains, flights), conference fees, and business services. However, eligibility varies by country and specific circumstances. Personal expenses and certain categories may be excluded or partially eligible.

This calculator provides estimates based on current VAT rates and general eligibility criteria. However, actual recovery amounts depend on specific documentation, timing requirements, and country-specific rules. The calculator is designed to give you a realistic expectation of potential savings.

Typically, you'll need original invoices showing VAT amounts, proof of business purpose, and company registration documents. Requirements vary by country and may include additional forms or certifications. Proper documentation is crucial for successful recovery.

Processing times vary by country, typically ranging from 3-12 months. Some countries have strict submission deadlines (often 6-12 months after the expense), so timely filing is essential. Working with experienced professionals like Coromandel SAS can help expedite the process.

Yes, businesses of all sizes can potentially recover VAT, though requirements may vary. Some countries have minimum claim thresholds, and the business must be properly registered and operating for business purposes. Even small amounts can add up over time.

With over 30 years of experience in corporate travel and VAT recovery, Coromandel SAS has the expertise to navigate complex international tax regulations. We handle the entire process from documentation to submission, ensuring maximum eligible recovery while maintaining compliance. Read more about Coromandel SAS.

Yes, this VAT calculator is completely free to use. It's provided by Coromandel SAS as a service to help businesses understand their potential VAT recovery opportunities. There are no hidden costs or registration requirements to use the calculator.

Eligibility depends on various factors including your business structure, the nature of expenses, and the countries involved. Even if you're not eligible now, understanding the process can help with future planning. Contact us for a detailed assessment of your specific situation.

It's recommended to review VAT recovery opportunities quarterly or after significant international business travel. Many countries have strict deadlines for submission, so regular monitoring ensures you don't miss potential recovery opportunities.

Most countries have strict time limits for VAT recovery claims, typically 6-12 months from the date of expense. However, some countries may allow longer periods under certain circumstances. It's best to consult with VAT recovery specialists for specific guidance.